TERMS AND CONDITIONS

Bookings and Payment: 

1. All prices are quoted (unless specified) in New Zealand dollars and exclude GST (Goods and Services Tax).

2. GST is required to be applied to all packages at the rate prevailing at the date of invoicing or payment, whichever is earlier (currently 15%). If you are registered for New Zealand GST with the New Zealand Inland Revenue Department, the GST paid may be reclaimed on your GST returns.

3. Partnership packages and exhibition space will be allocated only on receipt of the signed booking form (on a first come basis per partnership level).

4. Confirmation will be sent together with a tax invoice for the full amount. The invoice is payable within 20 days of date of tax invoice. If the payment is not received within this timeframe then you relinquish your right to the requested partnership package and exhibition space.

5. Should you require the cost of the payment to be split please contact the Partnership and Exhibition Sales Manager. All monies due will be invoiced in full by 27 June 2025, to be paid by 20 July 2025.

6. Applications for packages with a total value of under $5,000 will be invoiced for the full payment.

7. All payments should be made in New Zealand dollars by bank transfer or credit card (Mastercard, Visa or American Express). Payments made by credit card will attract a 3% fee to cover commissions. All payments due must be received by the conference managers prior to the conference.

8. LIANZA reserves the right to decline partners or exhibitors.

9. No partner or exhibitor will be allowed to set up their exhibition stand at the conference until full payment has been received.

10. Partners or exhibitors may not assign or sublet any part of their exhibition space.

11. Partners and exhibitors agree not to hold offsite events that may remove delegates from the conference and exhibition venue during exhibition hours.

12. The Organising Committee may need to make changes to the floorplan, however, changes will not be undertaken without prior discussion with the companies affected.

13. Partners and exhibitors consent to their contact details being shared with conference suppliers and contractors.

Stands: 

Partners installing custom designed stands must provide the contact details of their appointed stand contractor, a plan showing full design dimensions and a graphic of the stand design. All custom build stands must be approved prior to the Conference.

Please email these to the Partnership and Exhibition Sales Executive at lianza@theconferencecompany.com by 29 August 2025.

Furniture hire, barcode scanner hire and provision of internet connections is not included for any of the above packages. These items may be hired from the official conference contractors. Contact details will be provided in the Partnership and Exhibition Manual.

Cancellation Policy: 

If notification of cancellation of sponsorship is received in writing:

• between 02 May 2025 and 25 July 2025, you are liable for 50% of the package selected

• from 25 July 2025, you are liable for 100% of the package selected.

LIANZA reserves the right to cancel the conference in case of circumstances beyond its control. In such a case all monies paid to date will be refunded in full less any expenses incurred. The liability of the organisers will be limited to that amount.