DATA CONSENT POLICY
What data do we collect?
During the entry submission process we request the following personal data (without limitation):
Name
Organisation
Job position
Phone numbers
Email address
Why we ask for your consent
We are committed to protecting the privacy of all personal data you provide us for the awards. The following statements describe what we are doing with your data and how long we store it. This ensures you are fully informed prior to you submitting your personal information for the awards.
By checking the "I give consent" box in the Data Processing Consent section of the form, you consent to your personal information being used, stored and disclosed in accordance with this Data Consent Policy.
Data Controller Contact
Organisation Name and Address: The Conference Company Ltd and The Conference Company (Australia) Pty Ltd
Phone +64 9 360 1240 (New Zealand) 1800 193 405 (Australia)
Email: thebizzies@theconferencecompany.com
Nominated Data Protection Officer
Name and Title: James Brehaut, General Manager
Phone: +64 9 360 1240
Email: thebizzies@theconferencecompany.com
Why are we processing your personal data?
We ask for your personal data to facilitate your participation in these awards. Your data will be used solely for this event and possibly future events run by BEIA, and under no circumstances be sold or used for other purposes.
Third parties that may have access to your personal data
Your data may be shared with other logistical organisations and third parties in order to deliver this event. Only data required to undertake their specific role will be made available to them. The third parties may include:
|
Organisations / 3rd Parties |
Their role in delivering the event |
Determination if data will be shared |
|
Microsoft Azure |
Cloud computing platform the awards database is hosted from |
All participants who are in the awards database |
|
Centium Software |
Awards database developers |
All participants who are in the awards database |
|
SendGrid |
Email broadcast software |
All participants who are in the awards database |
|
Caterers |
Venue caterers for the awards |
All participants who indicate a dietary restriction |
|
AV company |
Manages all AV requirements for the awards |
All participants who are speaking / presenting at the awards |
|
Website developer |
Creates and updates awards website |
All participants that are presenting/speaking at the awards who therefore have their details listed in the programme |
|
Printers |
Creates and updates printed material |
All participants who are presenting/speaking at the awards and therefore have their details listed in the printed programme and/or mini programme |
|
Venue |
Venue staff and providers for the awards |
All participants requiring specialty services |
|
Media/Social Media |
Publicise and Report on areas of interest to increase exposure of the awards |
All participants who contribute content |
|
The Bizzies organising committee |
Work with The Conference Company to deliver all aspects of the awards |
All participants who are in the awards database |
|
BEIA - Business Events Industry Aotearoa |
The host entity that contracts The Conference Company to deliver the awards |
All participants who are in the awards database |
How long will we store your personal data?
Your personal data will be retained by us for up to 24 months after the conclusion of this awards in the database. After this, your data will be stored only for purposes of communications regarding future awards being organised by the host entity.
Personal data about your children
We ask for your children’s personal data if they are attending this event with you. If you are under the age of 15, we will only collect your personal information if we obtain the consent of your parent or legal guardian.
The right to inquire about your personal data
You retain the right to ask us about your personal data at any time. Please contact us at thebizzies@theconferencecompany.com with any enquiries you may have.
The right to withdraw your consent
You retain the right to withdraw consent to use your personal data at any time. Please be aware that a withdrawal of consent before the start of this event means we will have to remove your personal details from the event database. Unfortunately, this may preclude you from submitting an entry into the awards or attending the event as we do need to store your personal details for multiple event related purposes. Please contact us at thebizzies@theconferencecompany.com with any enquiries you may have.
The right to forget or anonymise your personal details
You retain the right to request that we forget or anonymise your personal data. If you have attended any awards with us, we will retain any financial, tax or award attendance records for reporting reasons, but will remove all personal data from our database, leaving an anonymised record for reporting reasons.
If we have provided your personal data to third parties we will inform these third parties that you have requested your data be anonymised.
Data Breaches
In the case of data breaches identified by anyone other than the Data Protection Officer, the identifying party must inform the Data Protection Officer of the data breach immediately.
Once aware of a data breach, the Data Protection Officer will immediately put measures in place cease and rectify the breach and will report the breach to the supervisory authority within the applicable country within 72 hrs (e.g. the Privacy Commissioner in New Zealand or the Information Commissioner in Australia).
Our Data Privacy Policy
The Conference Company has a detailed internal Data Privacy Policy that is reviewed and updated periodically. Staff are trained in the policy as part of their induction and are kept abreast of changes as they occur.
