Poster Presentation Guidelines
If you are participating as a poster presenter for ForestSAT 2024, please read through the information below. If you have any queries, please contact ForestSAT2024@theconferencecompany.com
Registration
All presenting authors (oral and poster) will be required to register for the Conference in order to ensure their abstract(s) is included in the final programme. Conference registrations are available now. To register yourself, please click here.
If you decide to withdraw your poster, please advise us via email as soon as possible so that the programme can be adjusted accordingly.
Poster Set up and Display in the Grand Hall
- Posters will be on display in the Grand Hall from 0800hrs, Tuesday 10th September to 1530hrs, Thursday 12th September 2024.
- You are required to hang your poster between 1300hrs - 1700hrs on Monday 9th September. You will be provided your poster board number 2 weeks before the Meeting. You do not need to print your poster number on your poster.
- There is a dedicated poster session on Tuesday 10th September from 1700hrs - 1830hrs and all authors are encouraged to be at their poster during this time.
- All authors are responsible for removing their posters from the poster hall. Please do not remove your posters until 1530hrs on Thursday 12th September. All posters must be removed by 1700hrs on Thursday 12th September; all uncollected posters will be destroyed.
Posterboard Size
Each poster is limited in size to 841mm wide x 1189mm high. Portrait orientation is required. Nothing larger can be accommodated. Failure to adhere to this size may result in your poster being removed from display.
Poster boards will be Velcro compatible.
Click here for A0 powerpoint template
Guidelines for Poster Presentation
The poster should be self-explanatory, so that you are free to supplement and discuss particular points raised by viewers. Remember that your material/illustrations will be viewed from distances of one metre or more. Lettering should be as large as possible and preferably in bold type.
INITIAL SKETCH. Plan your poster early. Focus your attention on a few key points. Try various styles of data presentation to achieve clarity and simplicity. Does the use of colour help? What needs to be expressed in words?
ROUGH LAYOUT. Enlarge your best initial sketch, keeping the dimensions in proportion to the final poster. Ideally, the rough layout should be full size. Draw rough graphs and tables. This will give you an idea of proportions and balance.
BALANCE. The figures and tables ought to cover slightly more than 50% of the poster area. If you have only a few illustrations, make them large. Do not omit text, but keep it brief. The poster should be understandable without oral explanation.
TYPOGRAPHY. Avoid abbreviations, acronyms and jargon. Use a consistent type-style throughout. Use large type, for example HELVETICA. A 22mm x 30mm sheet photo statically enlarged 50% makes text readable from 1.5 metres.
MOVEMENT. The movement (pathway) of the eye over the poster ought to be natural (down columns and along rows). Size attracts attention. Arrows, hands, numbers and symbols can clarify sequence.
SIMPLICITY. Do not overload the poster. More material may mean less communication. Ask yourself, what do I want the viewer to remember?
FINAL LAYOUT. The artwork is complete. The text and tables are typed but not necessarily enlarged to full size. Now ask - "Is the message clear? Do the important points stand out? Is there a balance between words and illustrations? Is the pathway through the poster clear?"
The poster should be self-explanatory, so that you are free to supplement and discuss particular points raised by viewers. Remember that your material/illustrations will be viewed from distances of one metre or more. Lettering should be as large as possible and preferably in bold type.
INITIAL SKETCH. Plan your poster early. Focus your attention on a few key points. Try various styles of data presentation to achieve clarity and simplicity. Does the use of colour help? What needs to be expressed in words?
ROUGH LAYOUT. Enlarge your best initial sketch, keeping the dimensions in proportion to the final poster. Ideally, the rough layout should be full size. Draw rough graphs and tables. This will give you an idea of proportions and balance.
BALANCE. The figures and tables ought to cover slightly more than 50% of the poster area. If you have only a few illustrations, make them large. Do not omit text, but keep it brief. The poster should be understandable without oral explanation.
TYPOGRAPHY. Avoid abbreviations, acronyms and jargon. Use a consistent type-style throughout. Use large type, for example HELVETICA. A 22mm x 30mm sheet photo statically enlarged 50% makes text readable from 1.5 metres.
MOVEMENT. The movement (pathway) of the eye over the poster ought to be natural (down columns and along rows). Size attracts attention. Arrows, hands, numbers and symbols can clarify sequence.
SIMPLICITY. Do not overload the poster. More material may mean less communication. Ask yourself, what do I want the viewer to remember?
FINAL LAYOUT. The artwork is complete. The text and tables are typed but not necessarily enlarged to full size. Now ask - "Is the message clear? Do the important points stand out? Is there a balance between words and illustrations? Is the pathway through the poster clear?"
Poster printing
We can organise for your poster to be printed and delivered to the conference venue. To organise this please contact: ros@advocateprint.co.nz. Payment will need to be made at time of ordering.
Poster size: The size of the poster is A0 (841mm x 1189mm)
File setup: PDF, minimum image resolution 300dpi, 3mm bleed
Stock: Printed on 200gsm Satin Photo White Poster Paper
Cost: $97.00 + GST (15%) – payment to be made by Visa at time of ordering (above email address will supply details)
Turn-around time: 24 hours (excluding weekends)
Deadline: All orders will need to be received by the 9am NZST 6th September 2025
Delivery: Posters will be delivered to conference venue ready for collection and hanging on your poster board during registration
If you have any queries about the Conference arrangements please don’t hesitate to contact us on:
Email: ForestSAT2024@theconferencecompany.com
Telephone (NZ): +64 9 360 1240
Australian Freephone: 1800 193 405
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