BOOKING AND PAYMENT

All prices are quoted in Australian Dollars.
All prices are quoted in Australian dollars. Goods and Services tax (GST) is required to be paid on all packages purchased by Australian residents, where costs state including GST this is quoted at the current rate at 10%. Any change to the Australian GST price will alter the GST inclusive price. GST is required to be applied to all packages at the rate prevailing at the date of invoicing or payment, whichever is earlier (currently 10%).

On receipt of a signed Booking Form, a tax invoice for the required 50% deposit will be sent. Confirmation of Sponsorship Packages and Exhibition space confirmation will only be made upon payment of this deposit. The balance will be invoiced on 1 November 2024. Applications after this date will be invoiced in full. Packages in value AUD10,000 or less including GST will be invoiced in full at the time of booking.

Payment terms – net 30 days.

All payments due must be received by the Meeting Managers prior to the Meeting. No sponsor/exhibitor will be allowed to set up their exhibition stand at the Meeting until full payment has been received.

All payments should be made in Australian dollars by bank transfer or credit card (please note a fee of 2.8% will apply for all Visa and Mastercard payments).

SPONSORSHIP AND EXHIBITOR PROTOCOL

It is expected that sponsors and exhibitors will comply with the Medical Technology Association of Australia (MTAA) and Medicines Australia (MA) Codes of Practice as applicable to their organisations. Sponsors must be compliant with the TSANZ Sponsorship policy.

For full details refer to the following websites:

https://www.mtaa.org.au/code-of-practice
https://www.medicinesaustralia.com.au/ 
https://thoracic.org.au/wp-content/uploads/2021/09/TSANZ-Sponsorship-Policy.pdf 

Specifically:
i.    Trade displays must only be directed at health care professionals.
ii.    Product information for all products being promoted must be available from the display stand.
iii.    Starter packs must not be made available for collection from unattended stands nor be supplied to unauthorised or non-qualified persons
iv.    Competitions intended to encourage participants to attend trade displays must be consistent with the requirements of the MTAA and MA Codes.

In order to drive delegates to the Exhibition Hall during catering breaks for everyone’s benefit, organising ancillary meetings during the ASM sessions and catering breaks is strongly discouraged.

FLOOR PLAN

Every attempt will be made to meet your preferred exhibition location. However, the Organising Committee reserves the right to re-assign locations if necessary following discussion with the affected parties.

CANCELLATION POLICY

If notification of cancellation of sponsorship is received in writing:
•    prior to 1 November 2024, you are liable for 50% of the package(s) selected
•    from 1 November 2024, you are liable for 100% of the package(s) selected.

The Organising Committee reserves the right to cancel the Meeting in case of circumstances beyond its control. In such a case, all monies paid to date will be refunded in full less any expenses incurred. The liability of the organisers will be limited to that amount.

GENERAL TERMS AND CONDITIONS

All property, display materials and vehicles under the control and custody of the Exhibitor are understood to remain under the control and custody of the Exhibitor and therefore the total responsibility of the Exhibitor in relation to insurance protection and coverage in transit to, within the confines of the exhibition boundaries and in transit to and from the confines of the exhibition venue and its boundaries and for the total duration of an Event from the commencement of the set up through until an Event site is vacated. The Organiser provides 24 hour monitoring of the site by event staff and overnight security by accredited security services from the official start of set up (the official set up times may vary and will be advised in event publications and upon checking at an Event) through until 8am on the day after the last day of an Event. The Organiser is not responsible for any damage to or loss of goods of the Exhibitor or its servants, staff, agents or contractors due to any reason whatsoever.

Exhibitors and others are not permitted to connect or otherwise interfere with the electrical, gas, water or other fittings within a venue or at the grounds where an Event is located. Any such connections or alterations need to be approved by the Organiser and the host venue and would then be carried out at the expense of the Exhibitor. All electrical items brought to an Event MUST HAVE valid electrical certification tags on them, including extension leads and power boards. Exhibitors who have ordered power and require more than one power outlet, must bring their own additional power leads and power boards. It is an inherent obligation of the Exhibitor and Sponsor to provide proof of currency of public liability insurance in accordance with the date set out in the Event Information – Public Liability Certificate of Currency Due Date set out in an Event specific terms and conditions. The Exhibitor and/or Sponsor will ensure that such public liability insurance is to the value of $20 million prior to allowing access to an Event.

The Organiser recognises that Exhibitors and Sponsors securing site space at a number of Events will only need to provide Certificates of Currency of Insurance once yearly valid for the period of all Events to which the Exhibitor and/or Sponsor are attending.

The Exhibitor and Sponsor acknowledge that Event sites can be hazardous. Exhibitors and Sponsors are required to take due care and attention in order to prevent injury and property damage. The Organiser cannot be held responsible nor liable for damage caused by the act or omission of an Exhibitor or Sponsor. The Exhibitor, its servants, agents, licensees, contractors or subcontractors will be responsible for complying with workplace health and safety standards at all times.

Exhibitors, contractors, delivery drivers, etc. MUST wear high visibility vests and closed in shoes during the set up and bump out hours of an Event. Children are not permitted on site at a venue during set up and bump out times.