Registration Terms and Conditions

• Full payment for registration fees must be received prior to the Conference.
• All registration prices are in New Zealand dollars and exclude Goods and Services Tax of 15%.
• If you cancel your registration on or prior to 11 August 2025 you will receive a refund less a cancellation fee of $115. Cancellations made after 11 August 2025 are non-refundable.
• The Privacy Act 2020 provides that, before your name and contact details can be published in a list of participants you must give your consent.  If you select ‘Yes, I do want my details to be included in the list of participants’ on the registration form or by email, your details may be distributed to:
  • Conference delegates, sponsors and exhibitors (note that if consent is given to have your details included in the List of Participants, it is likely that sponsors may add you to their mailing lists and send promotional emails to you)      
  • Organisers of future New Zealand Principals' Federation Conference events
• If, for reasons beyond the control of the Organising Committee, the Conference is cancelled, registration fees will be refunded after the deduction of expenses already incurred.
• In the event that you are unable to attend the conference due to Covid-19 related restrictions affecting travel from your region or the conference is cancelled due to Covid-19 restrictions you will receive a refund less $115 to assist NZPF cover expenses already incurred. 
• By registering for the Conference, you are confirming consent for any video and photographs taken at the Conference, in which you may appear, to be used by the New Zealand Principals' Federation in promotion of the Conference.
• By registering for the Conference, you are consenting for your data to be captured and used as per the “Data Processing Consent Policy”. If you have any queries or concerns regarding this please contact us at nzpf@theconferencecompany.com.

Information Presented at the Conference

You understand and agree that you are being provided with the information for educational and informational purposes only and that information will be provided to educate you on the latest educational advancements. 

Although the committee strives to present only current and accurate information at its Conference, you agree not to solely rely on this information or consider it to be any form of professional advice without additional independent review of its accuracy, completeness, efficacy, and timeliness. 

Any decisions as to how you use this information is in your sole discretion and the New Zealand Principals' Federation will not be liable for any issues that may arise from such use. 

Participant Conduct

You will conduct yourself in a professional manner that is free from any form of discrimination, harassment, or retaliation.

You will treat all participants with respect and consideration to create a collegial, respectful, inclusive, and professional environment at the New Zealand Principals' Federation Conference 2025.

Legal Claim 

This agreement is subject to the law of New Zealand. In the event of any legal claims arising from either party, New Zealand shall be the sole court of jurisdiction. 

Programme 

The New Zealand Principals' Federation reserve the right to modify the programme, which is published as an indication only. 

Insurance

If you are travelling to the Conference, it is strongly recommended that you purchase comprehensive travel insurance to cover the duration of your visit.

Accommodation Terms and Conditions (if applicable)

• Accommodation Prices are in NZ dollars and include Goods and Services tax of 15%
• Rates provided for each of the hotels are specific to the Conference dates only.  
• Rates provided below are for room only unless otherwise specified.

Copthorne Hotel Oriental Bay 

• Individual Bookings
  • A credit card guarantee for the full stay is required to secure your booking. The credit card details submitted on this booking form will be securely transferred to the hotel. The hotel will charge the full amount on this credit card for your booking 30 days before your arrival.  
  • If you cancel your reservation on or after 4 July 2025 or fail to check in on the arrival date you have specified, the credit card provided will be charged a cancellation fee of all nights booked.
• Group Bookings
  • Group bookings of 8 or more rooms are required to pay a deposit of 20% of the total booking to hold the rooms. From 4 June 2025 this deposit is non-refundable. The remaining balance for all rooms booked is due by 4 July 2025. If payment is not received by this date, then the rooms will be released for sale to other attendees and the 20% deposit retained. Rooms cancelled after 5 July 2025 are non-refundable.
• Room configurations are subject to availability. The requested configuration will be sent to the hotel but cannot be guaranteed.
• An extra person rate of NZ$45.00 including GST applies when there are three adults sharing one (1) room.
• You will be asked to provide credit card details for pre-authorisation on check in.  If you do not wish to use your credit card, then alternatively you can pay a deposit on check in.
• You will be responsible for settling the remaining balance and any additional nights booked at the time of check in, and any incidentals incurred upon departure. Please be advised the hotel will apply a credit card fee of 2% to all credit card payments, payment by cash or EFTPOS will not incur a surcharge.
• Check-in time is 2PM. Check-out time is 10AM.

Ibis Hotel

• Individual Bookings
  • A credit card guarantee for the full stay is required to secure your booking. The credit card details submitted on this booking form will be securely transferred to the hotel. The hotel will charge the full amount on this credit card for your booking 30 days before your arrival.  
  • If you cancel your reservation on or after 4 August 2025 or fail to check in on the arrival date you have specified the credit card provided will be charged a cancellation fee of all nights booked.
• Group Bookings
  • Group bookings of 8 or more rooms are required to pay a deposit of 20% of the total booking to hold the rooms. From 4 June 2025 this deposit is non-refundable. Full payment for all rooms is due before 4 July 2025. If payment is not received by this date, then the rooms will be released for sale to other attendees and the 20% deposit retained. Rooms cancelled after 4 August 2025 are non-refundable.
• Room configurations are subject to availability. The requested configuration will be sent to the hotel but cannot be guaranteed.
• You will be asked to provide credit card details for pre-authorisation on check in.  If you do not wish to use your credit card, then alternatively you can pay a deposit on check in.
• You will be responsible for settling the remaining balance and any additional nights booked at the time of check in and any incidentals incurred upon departure. Please be advised the hotel will apply a surcharge of 2% to all credit card payments, payment by cash or EFTPOS will not incur a surcharge.
• Check-in time is 2PM. Check-out time is 11AM.

Intercontinental Hotel

• Individual Bookings
  • A credit card guarantee for the full stay is required to secure your booking. The credit card details submitted on this booking form will be securely transferred to the hotel. The hotel will charge the full amount on this credit card for your booking 30 days before your arrival.  
  • If you cancel your reservation on or after 4 August 2025 or fail to check in on the arrival date you have specified the credit card provided will be charged a cancellation fee of all nights booked.
• Group Bookings
  • Group bookings of 8 or more rooms are required to pay a deposit of 20% of the total booking to hold the rooms. From 5 June 2025 this deposit is non-refundable. Full payment for all rooms is due before 5 June 2025. If payment is not received by this date then the rooms will be released for sale to other attendees and the 20% deposit retained. Rooms cancelled after 4 July 2025 are non-refundable.
• Room configurations are subject to availability. The requested configuration will be sent to the hotel but cannot be guaranteed.
• You will be asked to provide credit card details for pre-authorisation on check in.  If you do not wish to use your credit card then alternatively you can pay a deposit on check in.
• You will be responsible for settling the remaining balance and any additional nights booked at the time of check in and any incidentals incurred upon departure. Please be advised the hotel will apply a surcharge of 3% for American Express, Diners and JCB and 1.5% for all other credit cards; payment by cash or EFTPOS will not incur a surcharge.
• Check-in time is 3PM. Check-out time is 11AM.

Museum Apartment Hotel

• Individual Bookings
  • A credit card guarantee for the full stay is required to secure your booking. The credit card details submitted on this booking form will be securely transferred to the hotel. The hotel will charge the full amount on this credit card for your booking 30 days before your arrival.  
  • If you cancel your reservation on or after 4 August 2025 or fail to check in on the arrival date you have specified the credit card provided will be charged a cancellation fee of all nights booked.
• Group Bookings
  • Group bookings of 8 or more rooms are required to pay a deposit of 20% of the total booking to hold the rooms. From 4 June 2025 this deposit is non-refundable. Full payment for all rooms is due before 4 July 2025. If payment is not received by this date, then the rooms will be released for sale to other attendees and the 20% deposit retained. Rooms cancelled after 4 August 2025 are non-refundable.
• Room configurations are subject to availability. The requested configuration will be sent to the hotel but cannot be guaranteed.
• You will be asked to provide credit card details for pre-authorisation on check in.  If you do not wish to use your credit card then alternatively you can pay a deposit on check in.
• You will be responsible for settling the remaining balance and any additional nights booked at the time of check in and any incidentals incurred upon departure. Please be advised the hotel may apply a surcharge to all credit card payments, payment by cash or EFTPOS will not incur a surcharge.
• Check-in time is 3PM. Check-out time is 10AM.

Oaks Hotel

• Individual Bookings
  • A credit card guarantee for the full stay is required to secure your booking. The credit card details submitted on this booking form will be securely transferred to the hotel. The hotel will charge the full amount on this credit card for your booking 30 days before your arrival.  
  • If you cancel your reservation between 4 August 2025 and 17 August 2025, the credit card provided will be charged a cancellation fee of 1 night.  If you cancel your reservation on or after 18 August, or fail to check in on the arrival date you have specified the credit card provided will be charged a cancellation fee of all nights booked.
• Group Bookings
  • Group bookings of 8 or more rooms are required to pay a deposit of 20% of the total booking to hold the rooms. From 4 June 2025 this deposit is non-refundable. Full payment for all rooms is due before 4 July 2025. If payment is not received by this date, then the rooms will be released for sale to other attendees and the 20% deposit retained. Rooms cancelled after 4 August 2025 are non-refundable.
• Room configurations are subject to availability. The requested configuration will be sent to the hotel but cannot be guaranteed.
• GST does not apply to Oaks New Zealand properties.
• You will be asked to provide credit card details for pre-authorisation on check in.  If you do not wish to use your credit card then alternatively you can pay a deposit on check in.
• You will be responsible for settling the remaining balance and any additional nights booked at the time of check in and any incidentals incurred upon departure. Please be advised the hotel will apply a surcharge of 2% to all credit card payments, payment by cash or EFTPOS will not incur a surcharge.
• Check-in time is 2PM. Check-out time is 10AM.

TRYP by Wyndham Wellington

• Individual Bookings
  • A credit card guarantee for the full stay is required to secure your booking. The credit card details submitted on this booking form will be securely transferred to the hotel. The hotel will charge the full amount on this credit card for your booking 30 days before your arrival.  
  • Prior to 29 August 2025 this payment is refundable. If you cancel your reservation on or after 29 August 2025 or fail to check in on the arrival date you have specified this payment will not be refunded.
• Group Bookings
  • Group bookings of 8 or more rooms are required to pay a deposit of 20% of the total booking to hold the rooms. From 4 June 2025 this deposit is non-refundable. Full payment for all rooms is due before 4 July 2025. If payment is not received by this date, then the rooms will be released for sale to other attendees and the 20% deposit retained. Rooms cancelled after 4 August 2025 are non-refundable.
• Room configurations are subject to availability. The requested configuration will be sent to the hotel but cannot be guaranteed.
• You will be asked to provide credit card details for pre-authorisation on check in.  If you do not wish to use your credit card then alternatively you can pay a deposit on check in.
• You will be responsible for settling the remaining balance and any additional nights booked at the time of check in and any incidentals incurred upon departure. Please be advised the hotel will apply a surcharge of 1.5% to Visa and Mastercard payments, and 2% for American Express payments, payment by cash or EFTPOS will not incur a surcharge.
• Check-in time is 3PM. Check-out time is 11AM.