Registration Terms and Conditions

• Full payment for registration fees must be received prior to the Meeting.
• All prices are in New Zealand dollars and include Goods and Services Tax of 15%.
• If you cancel your registration prior to Friday 11 April 2025 , you will receive a refund less a cancellation fee of $150. Cancellations made after this date are non-refundable.
• If for reasons beyond the control of the organisers, the Meeting is cancelled, registration fees will be refunded after the deduction of expenses already incurred.
• The Privacy Act 2020 provides that, before your name and contact details can be published in a list of participants you must give your consent.  If you select ‘Yes, I do want my details to be included in the list of participants’ on the registration form or by email, your details may be distributed to:
  a) Meeting delegates, sponsors and exhibitors       
  b) Organisers of future CSANZ New Zealand events
• If, for reasons beyond the control of the Organising Committee, the Meeting is cancelled, registration fees will be refunded after the deduction of expenses already incurred.
• By registering for the Meeting you are confirming consent for any video and photographs taken at the Meeting, in which you may appear, to be used by the Association in promotion of the Meeting.
• By registering for the Meeting, you are consenting for your data to be used as per the “Data Consent Policy”.  If you decide against your data being used, your registration will be cancelled less the cancellation fee above

Participant Conduct

You will conduct yourself in a professional manner that is free from any form of discrimination, harassment, or retaliation.
You will treat all participants with respect and consideration to create a collegial, respectful, inclusive, and professional environment at the CSANZ New Zealand Annual Scientific Meeting 2025 Meeting.

Legal Claim

This agreement is subject to the law of New Zealand. In the event of any legal claims arising from either party, New Zealand shall be the sole court of jurisdiction. 

Programme 

The CSANZ New Zealand Committee reserve the right to modify the programme, which is published as an indication only.

Accommodation Terms and Conditions 

• Prices are in New Zealand dollars and include Goods and Services Tax of 15%.
• Rates provided for the hotel are specific to the Meeting dates only.
• Room configurations are subject to availability. The requested configuration will be sent to the hotel but cannot be guaranteed.

ibis Hotel

• Check in is at 2pm. Check out is at 11am.
• A credit card guarantee for the full stay is required to secure your booking. The credit card details submitted on this booking form will be securely transferred to the hotel to guarantee your room. Full payment of your accommodation is required on check in.
• If you cancel your booking on or after Tuesday 15 April 2025, or fail to check-in on the arrival date you have specified, you will be subject to full cancellation charges for all nights booked. 
• All guests will be required to provide credit card details for pre-authorisation on check-in. If the guest does not wish to use their credit card then a deposit will be required on check-in.
• All guests are responsible for settling the full hotel bill including any additional nights booked while at the hotel and any incidentals incurred upon departure. Please be advised the hotel will apply a surcharge of 2% to all credit card payments, payment by cash or EFTPOS will not incur a surcharge.

Millennium Hotel

• Check in is at 2pm. Check out is at 10am.
• A credit card guarantee for the full stay is required to secure your booking. The credit card details submitted on this booking form will be charged for one nights' accommodation, on or after 21 April 2025, to guarantee your room. The remaining amount of your accommodation is required on check-in.
• If you cancel your booking on or after Tuesday 15 April 2025, or fail to check-in on the arrival date you have specified, you will be subject to full cancellation charges for all nights booked. 
• All guests will be required to provide credit card details for pre-authorisation on check-in. If the guest does not wish to use their credit card then a deposit will be required on check-in.
• All guests are responsible for settling the full hotel bill including any additional nights booked while at the hotel and any incidentals incurred upon departure. Please be advised the hotel will apply a surcharge of 2% to all credit card payments, payment by cash or EFTPOS will not incur a surcharge.

Novotel

• Check in is at 2pm. Check out is at 11am.
• A credit card guarantee for the full stay is required to secure your booking. The credit card details submitted on this booking form will be securely transferred to the hotel to guarantee your room. Full payment of your accommodation is required on check in.
• If you cancel your booking on or after Tuesday 15 April 2025, or fail to check-in on the arrival date you have specified, you will be subject to full cancellation charges for all nights booked. 
• All guests will be required to provide credit card details for pre-authorisation on check-in. If the guest does not wish to use their credit card then a deposit will be required on check-in.
• All guests are responsible for settling the full hotel bill including any additional nights booked while at the hotel and any incidentals incurred upon departure. Please be advised the hotel will apply a surcharge of 2% to all credit card payments, payment by cash or EFTPOS will not incur a surcharge.

Pullman Hotel

• Check in is at 2pm. Check out is at 11am.
• A credit card guarantee for the full stay is required to secure your booking. The credit card details submitted on this booking form will be securely transferred to the hotel to guarantee your room. Full payment of your accommodation is required on check in.
• If you cancel your booking on or after Tuesday 15 April 2025, or fail to check-in on the arrival date you have specified, you will be subject to full cancellation charges for all nights booked. 
• All guests will be required to provide credit card details for pre-authorisation on check-in. If the guest does not wish to use their credit card then a deposit will be required on check-in.
• All guests are responsible for settling the full hotel bill including any additional nights booked while at the hotel and any incidentals incurred upon departure. Please be advised the hotel will apply a surcharge of 2% to all credit card payments, payment by cash or EFTPOS will not incur a surcharge.

Sudima

• Check in is at 2pm. Check out is at 11am.
• A credit card guarantee for the full stay is required to secure your booking. The credit card details submitted on this booking form will be securely transferred to the hotel to guarantee your room. Full payment of your accommodation is required on check in.
• If you cancel your booking on or after Tuesday 15 April 2025, or fail to check-in on the arrival date you have specified, you will be subject to full cancellation charges for all nights booked. 
• Room configurations are subject to availability and will be requested to the hotel but cannot be guaranteed.
• All guests will be required to provide credit card details for pre-authorisation on check-in. If the guest does not wish to use their credit card then a deposit will be required on check-in.
• All guests are responsible for settling the full hotel bill including any additional nights booked while at the hotel and any incidentals incurred upon departure. Please be advised the hotel will apply a surcharge of 2% to all credit card payments, payment by cash or EFTPOS will not incur a surcharge.